Apple’s iWork apps (Pages, Keynote, Numbers) are now available for free to any Mac or iOS user, so it is a good to document some of the lesser known talents of Apple’s now-free word processor app.
To insert a hyperlink in Pages
Select the word or words you want to add a link too
On a Mac select the Insert item in the tool-bar and choose Link from the drop-down menu
In iOS, you will get to the insert link tool via the Paragraph (¶, a reverse P) item from the top right of the keyboard. You can also select Link in the contextual menu around the selected text.
Insert your link, including “http://”.
You can easily switch selected text between cases (upper case, lower case, capitalised:
On a Mac, you achieve this using the Edit > Transformations Menu item.
On iOS, you should select the text whose case you want to change, tap the paintbrush icon, scroll down to the Bold, Italic, Underline commands and tap the three dots. You’ll be taken to a new menu where you can change font size, case, ligatures, and more.
Do you like to watch your word count? To do so when working in Pages you need to choose File > View > Show Word Count (Mac).
On iOS, you should tap the three dots at top right of the window to access the More menu, where you toggle Word Count to on (green).
One more thing: You can move the Word Count item around the screen using your cursor. It’s also worth tapping the word count item as you can then access a bunch of other information, including character count.
Those three dots at the top right of the Pages window are your route to a host of other useful tools, including the Track Changes item.
On a Mac, you can enable this feature in the Edit menu.
Do you set headline font size and other in-text features manually? Please stop doing this and use Styles (iOS: Paintbrush>Text;
Mac: Paintbrush). Apple’s pre-created styles may not be quite what you need, but when that document is opened elsewhere the Style information means the document can automatically and quickly be converted to house style. That’s not so impressive for short reports like this one, but a big bonus when working on a lengthy academic paper.
Customize Toolbar (Mac only)
If you use Pages a lot you may want to put the tools you use most often in your toolbar and get rid of those you don’t use much. To customise your Pages toolbar on a Mac, just Control-Click on the toolbar to get the Customize Toolbar option.
Bullets bonus (Mac only)
When creating a list you can change all sorts of settings, but one of the favourite tricks is to change the bullet image to an emoji or an image from your image library.
To achieve this select the text you want to turn into a list and choose Format. Tap the right-facing arrow beside Bullets to access more in-depth settings. Choose Image bullets, or Text Bullets, in the selection that appears.
You may want to create bookmarks to help readers navigate through your documents, as a table of contents or to access more information about a certain topic from elsewhere in the tract. This useful feature disappeared from after Pages 09 but is back again:
On a Mac: Select text you want to bookmark and select Add Bookmark in Docments>Add Bookmark.
On iOS: Select the text you want to bookmark, tap the ¶ (backwards P) at the top of the keypad and select the Bookmark item to create the mark.
Now you can select text elsewhere in your text and tap the Bookmark item to link that text to a specific bookmark.
Open new (Mac only)
Want to get rid of the template chooser when opening a new Pages document? In Pages, Preferences > General, you can set the For New Documents item to always use a chosen template. Toggle this to on, and choose the template you need in the template chooser. In future new documents will open in that template. Most people choose to set this to a new, blank document.
Open a Pages document on Windows
If you receive a Pages document on Windows from a Mac user you can open it using this tip:
- Add .zip to the end of the file name
- Hit Enter (and confirm if requited)
- Now unzip the document and search, within the unzipped contents, for a file that ends with .xml.
- You can open this in a word processor, or change the .xml file to a .html file by changing the end of its file name. This should now open in your web browser. Full instructions here.
When you build multiple page documents you’ll find that Pages likes to flow all your text into one lengthy document. This means that when you want to delete a page you also delete the text from that page, but from all the pages that follow. To get around this limitation you need to insert sections into the copy, as explained in this great guide from MacObserver (https://www.macobserver.com/tmo/article/mac-pages-deleting-sections).
Use Page breaks in the ¶ (reverse P) item on iOS to help achieve this.
Apple publishes three useful guides to help you get more from Pages on Mac, iPad, iPhone or iPod touch. You can access them for free from here:
- Pages for Mac (https://help.apple.com/pages/mac/6.1/)
- Pages for iPad (https://help.apple.com/pages/ipad/3.1/)
- Pages for iPhone and iPod touch (https://help.apple.com/pages/iphone/3.1/).
However, Apple’s most useful Pages guides are probably the two the company has created for teachers, which you can read to learn more about the application (Other books in this series also look useful for related products):